Are you a Real Estate expert?

Dec 16, 2020

Job Overview

Job Summary

I am looking to hire a motivated real estate services sales & administrative assistant to join me in building a transaction services company for busy real estate professionals. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support by marketing the company on social media and planning company events as well as assist with developing workflow processes and internal training processes for new team members.  The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, Please pm me here!

Location & Hours


Monday-Friday 8AM-7PM Eastern Daylight Time; Can be part-time or full-time and schedule can be broken up into two sessions.

Administrative & Sales Responsibilities

  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible.

  • Monitor deadlines and provide notices to appropriate parties when necessary.

  • Ensure each transaction complies with legalities and any tax withholdings are complete.

  • Schedule necessary appointments with all parties, including open houses and the final walkthrough.

  • Help organize community outreach events to improve our standing in the local area.

  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand.

  • Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met.

  • Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings.

  • Participate in training sessions to improve skills with administrative tasks in the real estate industry.

  • Assist with building out internal training material for new employees/team members. 

  • Make cold calls/set appointments with new agent clients.

  • Design/Develop on-boarding processes and procedures for both clients and new team members.

Administrative Qualifications

  • Diploma or equivalent required.

  • Real estate experienced required.

  • Experience using TC Workflow, Dotloop, KW Command preferred.

  • Experience with graphic design software such as Canva, Adobe suites, etc. 

  • Has knowledge of Microsoft Office and customer relationship management software and experience making cold calls/drafting emails.

  • Excellent written and verbal communication skills.

Skills Required

  • Admin Assistant
  • Data Entry
  • Email Management
  • Human Resource Management
  • Quality Assurance
  • Research
  • Transcription
  • Speaking
  • Translation
  • Writing
  • Blogging
  • Copywriting
  • Editing Proofreading
  • Ghost Writing
  • Technical Writing
  • Web Content Writing
  • Email Marketing
  • Lead Generation
  • Mobile Marketing
  • Sales Representative
  • SEO
  • Social Media Marketing
  • Telemarketing
  • Facebook Ads
  • Google AdWords
  • Content Management
  • CSS
  • Wordpress
  • Graphics Editing
  • Logo Design
  • Print Design
  • User Interface Design
  • Web page Design
  • Accounting
  • Bookkeeping
  • Business Plans
  • Customer Support
  • Email Support
  • Phone Support
  • Real Estate Services
  • Marketing Project Management
  • Other Project Management
  • Recruitment Assistant
  • Facebook Marketing
  • LinkedIn Marketing
  • Instagram Marketing
  • YouTube Marketing

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