Virtual Assistant (HR & Account)

We are a retail company based in Singapore that sells our merchandise through our online store and also in our brick-and-mortar stores.

We are seeking for a virtual assistant to help in the following matters. Generally, these tasks can be worked on any time during office hours (9am to 6pm every weekdays) and have to be completed by end of each month. We estimate that the tasks would take about 10 to 20 hours every month with busier period closer to the end of each month.

It is important that we are both in or close to the GMT+8 timezone.

Under normal circumstances, we do not foresee a lot of meetings once you are steady as the tasks are repetitive in nature. However, we are open to communicate feedback or to clarify any doubts from time to time.

We are ok to pay you on a weekly or bi-weekly basis.

The following provides a good glimpse of the job scope. We can discuss the finer details of the tasks to align your expectations with us.

HR

• Payroll using payroll software.


• Ensure that training day(s) are excluded from the commission slip as no commission is given for training.


• Identify violation of attendance policy and apply corresponding penalty


• Arrange & circulate staff roster.


• Maintain records of off day balance for retail staff.

Accounting

• Spot incorrect refund issued in the retail stores via online system


• Check email and verify all invoices for payment.


• Compile expense payable for approval and payment.


• Spot discrepancies in invoices billed to us.


• Direct payment related entries in the close shift report to accountant.