Administrative Assistant with Bookkeeping and tax prep experience

$15 / Per Day
Jan 26, 2021

Job Overview

Who We Are: Phoenixitek is a leader in Web design and development, CRM Implementation, Website hosting, Website Management, Online Marketing, Cloud Hosted Servers and more.


This is a full-time Admin Assistant position. Primary Responsibilities would be bookkeeping and tax preparation, but also assisting with other administrative duties such as social media management for several profiles, answering emails and phone calls, and more. Experience with Tax Preparation and QuickBooks is a must.


Due to our business being located in the US, you would need to be available during US Business hours.


Pay is $75 USD Every Friday during the 3 month trial period. Upon completion of the trial period, Pay will increase.


For this role, a strong Internet connection is required, along with experience using communication tools like Skype.


Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.



  • Respond to emails and phone calls

  • Social Media Scheduling and Posting

  • Book Keeping/Tax Prep

  • Content Management

  • Project Management

  • Schedule meetings

  • Book travel and accommodations

  • Manage a contact list

  • Prepare customer spreadsheets and keep online records

  • Organize managers’ calendars

  • Perform market research

  • Create presentations, as assigned

  • Address employees administrative queries

  • Provide customer service as first point of contact

  • Miscelleneous Administrative work



  • Sense of Urgency and ability to complete work quickly

  • Proven experience as a Virtual Assistant or relevant role

  • Familiarization with Job Sites and Bidding on projects.

  • Familiarity with current technologies, like desktop sharing, cloud services and VoIP

  • Experience with word-processing software and spreadsheets MS Office)

  • Knowledge of online calendars and scheduling Google/Outlook Calendar)

  • Excellent phone, email and instant messaging communication skills

  • Excellent time management skills

  • Solid organizational skills

  • Excellent English Speaking and Writing Skills

Skills Required

  • Admin Assistant
  • Speaking
  • Writing
  • Accounting
  • Bookkeeping
  • Tax Preparation
  • Quickbooks

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