Speed hiring for Experienced US Real Estate Assistant Transaction Coordinator

$300 - 500 / Per Month
Any
Feb 22, 2021

Job Overview

Role/Duties:

Transaction Coordinator Assistant

- Receive intake form from agent within open to close or emails directly from TC

- Review contract for missing details (signature, information, forms)

- Complete any missing forms and or indicate in open to close what is missing so TC can complete the forms

- Complete fields within open to close to prepare for TC to take over file

- Make note of any missing information that would have prevented all fields from being filled out and communicate this to the TC.

- Add all transaction parties to the open to close businesses and contacts

- Insert applicable contacts to the transaction (this may require googling the company to obtain information or calling the company to see where or who to send files to)

- One week before closing submitting any missing documents to the compliance location for each agent

- The day of or the day after closing, submitting new closing docs to the broker for final compliance (some require some manual math calculations and filling out spreadsheets stored in a shared drive)

 

Thorough documentation and communication is vital

 

Listing Tasks:

- Entering the property information in MLS (Realtracs)

- Feeding showing time with the correct info regarding preferred times and contacts for feedback

- Preparation of disclosures within dotloop, authentisign, or docusign. Feeding those systems to autofill the correct information, assigning signature blocks.

 

Tools:

Skyslope

Benchmark Dash

Paperless Pipeline

KW Command

V-Mint

Lone wolf

Transaction Desk

Authentisign

Docusign

DotLoop

Microsoft 365 - outlook

 

Schedule: Monday to Friday, 8:00 AM to 5:00 PM CST

 

Skills Required

  • Admin Assistant
  • Real Estate Services

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