Speed hiring for Experienced US Real Estate Assistant Transaction Coordinator

$300 - 500 / Per Month
Feb 22, 2021

Job Overview


Transaction Coordinator Assistant

- Receive intake form from agent within open to close or emails directly from TC

- Review contract for missing details (signature, information, forms)

- Complete any missing forms and or indicate in open to close what is missing so TC can complete the forms

- Complete fields within open to close to prepare for TC to take over file

- Make note of any missing information that would have prevented all fields from being filled out and communicate this to the TC.

- Add all transaction parties to the open to close businesses and contacts

- Insert applicable contacts to the transaction (this may require googling the company to obtain information or calling the company to see where or who to send files to)

- One week before closing submitting any missing documents to the compliance location for each agent

- The day of or the day after closing, submitting new closing docs to the broker for final compliance (some require some manual math calculations and filling out spreadsheets stored in a shared drive)


Thorough documentation and communication is vital


Listing Tasks:

- Entering the property information in MLS (Realtracs)

- Feeding showing time with the correct info regarding preferred times and contacts for feedback

- Preparation of disclosures within dotloop, authentisign, or docusign. Feeding those systems to autofill the correct information, assigning signature blocks.




Benchmark Dash

Paperless Pipeline

KW Command


Lone wolf

Transaction Desk




Microsoft 365 - outlook


Schedule: Monday to Friday, 8:00 AM to 5:00 PM CST


Skills Required

  • Admin Assistant
  • Real Estate Services

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