Virtual Assistant

$300 - 500 / Per Month
Full Time
Apr 13, 2021

Job Overview

  • Provide Administrative support to business owners.

  • Manage calendars, and keep owners apprised of the calendar, action items, messages, and relevant business issues, both internal and external.

  • Make appropriate, informed decisions regarding owners’ available time

  • Check with the local team at least once a day on the status of their respective leads, as this will help do their follow-ups with their respective leads

  • Track all leads that we have currently in a contract with as well as those leads that we have closed files and submit a lead conversion report at the end of the month, this will enable us to measure the success rate of our lead generation efforts

  • Screen incoming calls & email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up.

  • Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person.

  • Make travel arrangements as needed

  • Create and format documents electronically including letters, emails, marketing materials, status reports, spreadsheets (Excel), and other related documents

  • Electronically file, and track a variety of business documents

  • Coordinate meetings including scheduling, agenda creation & logistics

  • Ensure smooth operation of systems and contact database management and back-office support. Ensures that all systems and processes run efficiently, making revisions as needed

  • Responsible for keeping owners informed regarding any problems or issues that need to be handled

  • Maintains and helps build the operations manual that documents all systems and standards

  • Be able to enter contacts, running queries, exporting data, launching plans and activities, maintaining referrals, create/update templates in the database/CRM.

Skills Required

  • Admin Assistant
  • Data Entry
  • Email Management
  • Event Planner
  • Human Resource Management
  • Project Coordinator
  • Quality Assurance
  • Research
  • Transcription
  • Travel Planning
  • Bookkeeping
  • Appointment Setter
  • Personal Assistant
  • Recruitment Assistant

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