2 x Virtual Assistants required. Immediate start!

Requirements

• Must speak fluent English


• Must have own laptop


• Must have Internet access


• Must have Microsoft office experience (word excel)


• Must be available to work Mon-Fri 4pm to 12 midnite

The role is working for a UK based communications resources company, hence the English language and hours of work to coincide with business hours in the UK.

The job requirements are varied and fall into 4 main areas:

Social Media Coordination

Recruitment and Resource, Database Coordination

Office Admin/Project Coordination

Facilities Management Coordination

The duties for these roles include but are not limited to the list below

Manage social media (LinkedIn, Facebook, Twitter, updating websites etc.)

• Posting jobs


• Posting photos of jobs being done or completed


• Posts on what we do and where we are working


• Making new contacts and followers


• Responding to people looking for work


• Proactively looking for any negative responses and escalating


• Providing reports on response and trends


• Build-up of contractors Database


• Build-up of skills matrix
  
  
  
  • Documentation verification
  
  
  • Email set up
  
  
  • Certification verification/updates
  
  
  
  


• Making sure all required H&S docs are in place and up to date


• Looking after our documentation repository on SharePoint and OneDrive.
  
  
  
  • Making sure our ISO9001 documentation is up to date and reviewed regularly
  
  
  • Logging new documents on document register
  
  
  • Formatting documents for PMs
  
  
  • Writing and formatting processes in standard format
  
  
  • Logging and maintaining the training video logs
  
  
  • Updating Engineer files and chasing for updated documents
  
  
  • Updating skills profiles
  
  
  • Creating resource profiles
  
  
  
  


• Project coordination
  
  
  
  • Preparing engineering documents
  
  
  • Allocating work schedules
  
  
  • Maintaining tracks and P&L sheets
  
  
  
  


• Invoicing
  
  
  
  • Checking engineer timesheets and invoices
  
  
  • Invoicing customers and chasing payment.
  
  
  
  

The salary for these positions is from 15000-30000 peso per month upwards depending on experience.