Real Estate Transaction Coordinator

Full Time
May 26, 2020

Job Overview

Job Responsibilities

  1. Facilitate all transactions from writing offers/drafting listing agreements to coordinating closings – REFER TO THE TRANSACTION GUIDES

  2. Act as a liaison between clients, photographers, yard sign installations, buyer/listing agents, title companies, home inspectors, appraisers, lenders and other parties involved in the transaction

  3. Complete all REO tasks minimum 1 day before the due date

  4. Update all transaction documents weekly in Transactify

  5. Update CTE weekly and make sure all transaction and appointment data are current

  6. Request profile review from clients – All platforms including but not limited to Zillow, Google, Yelp and HomeLight

  7. Complete all tasks assigned in Trello on time

  8. Follow up with all submitted offers and make sure to coordinate between Buying and Listing agent

  9. Update the 2 Mandatory Lists Lead Tracker and To-Do List

  10. Setup follow up and confirm all listing and buyer consultation appointments

  11. Any additional task assigned including but not limited to admin and customer service-related tasks as needed

  12. Managing CRM systems including but not limited to setting up prospect home search, prospecting potential home buyer and sellers by calling, emailing and texting, create, setup, launch and update workflow, create an email template for email blasts, create, schedule and send email blasts


Position Qualification Requirements


  1. Ability to communicate effectively and must have a friendly tone when speaking to clients, partners, vendors, and agents. RUDENESS WILL NEVER BE TOLERATED

  2. Ability to exercise maximum tolerance when dealing with demanding vendors, partners, agents, clients, and stressful situations

  3. Ability to work independently and adjust to a team environment

  4. Ability to take initiative and must be willing to go the extra mile to get tasks done accurately and efficiently

  5. Ability to prioritize multiple tasks and meet frequent deadlines

  6. Excellent email writing skills and the ability to analyze extensive data and create written reports with accuracy and brevity

  7. Superior organizational skills and attention to detail

  8. Computer experience, including proficiency in MS Office applications (Word, Excel, Adobe) and database management

  9. Flexibility to accept new tasks and job duties

Skills Required

  • Admin Assistant
  • Data Entry
  • Email Management
  • Speaking
  • Writing
  • Customer Support
  • Email Support
  • Phone Support
  • Real Estate Services

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