When managing a remote team, keeping things straightforward and consistent is key. For my team, I follow a simple structure: we have two check-ins each week. One on Monday to kick off the week and set our goals, and another on Friday to wrap things up, review what we’ve achieved, and set priorities for the following week.
These check-ins help everyone stay aligned and make sure we’re all moving in the same direction. It’s simple but effective.
In addition to weekly meetings, I’m a big fan of daily check-ins. Each day, I like my team leaders and department heads to send me a quick end-of-day report on Slack. This isn’t just about oversight; it’s about ensuring everyone is on track and identifying any roadblocks immediately.
If you have a smaller team, you might ask individual team members to send these updates directly. It’s a small habit that builds accountability and keeps communication flowing smoothly.
To manage tasks, I strongly recommend using a tool like Asana or any task management software that suits your team. Tracking each task and project keeps everyone accountable and gives everyone a clear roadmap. It also reduces the need for constant follow-ups, letting you spot issues before they become problems.
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Here’s a quick checklist to set up a productive weekly check-in routine with your remote team:
- Set a Start-of-the-Week Meeting: Keep it short and to the point. This meeting is for setting the week’s goals, discussing priorities, and ensuring everyone knows what’s expected.
- End-of-Week Wrap-Up Meeting: On Fridays, review what went well and address any setbacks. Celebrate wins, discuss areas for improvement, and set priorities for the following week.
- Daily Check-Ins via Slack or Messaging Tool: Request a quick message or report at the end of each day from team leads or individual team members. It’s a simple habit that keeps everyone engaged and aligned.
- Use a Task Management Tool: Set up a platform like Asana to track tasks, projects, and deadlines. This makes it easy to follow up on progress and keeps everyone accountable.
If you’re starting out, I recommend checking out our Remote Staff Hiring Checklist to cover all the essentials when onboarding new team members. And if you’re ready to build your team in the Philippines, our guide, The Ultimate Checklist for Hiring a Virtual Assistant in the Philippines, provides a detailed look at what’s involved.
Consistency is everything. By keeping these check-ins and tools simple and regular, you’ll keep your remote team connected, productive, and aligned—no matter where they are in the world.
