If you've finally decided to hire a virtual assistant, you must be able to have them aligned with your company's goals and objectives. This is the ultimate checklist for hiring Filipino virtual assistants the right way!
It pays to inform them about your business, your company's status, and what you expect from them. It pays to start with expectations set right from the beginning of employment instead of starting on the wrong foot.
Checklist for hiring Filipino virtual assistants:
Inform your Filipino virtual assistant (VA) of your expectations
This is super important. Otherwise, you'll become frustrated, and the relationship will not work out how you both anticipated it.
Thankfully setting expectations is simple and common sense, and here are some things that I do and highly suggest you do yourself:
- What is the hourly salary rate? Be sure to mention this in your job posts!
- Set minimum expectations. Create standards from day one.
- Working hours? Do you require them to work specific hours, e.g., 9am-5pm EST? or are they flexible hours?
HOW TO HIRE (THE EMAIL CONFIRMATION)
Like their new boss, you should inform them through email that they have been successful in the hiring process and that you're hiring them as a virtual assistant for your company. This is easy if you're hiring staff on VirtualStaff.ph. You "send a job offer" from inside your VirtualStaff.ph dashboard!
You might also need to emphasize that you need to be updated with the work they are doing. You can do this by getting them to send daily updates and a weekly call.
Some other good tools to work with a VA (from a communication perspective) include:
- Skype
- Trello
- Slack
- Asana
Hiring virtual assistants on VirtualStaff.ph:
You can use any tool you want. However, you also have the advantage of using the free communication tools that you have at your fingertips inside your Virtual Staff account.
- Skype style communication tool for messaging, calling, and video calling
- Time tracker
- Task management board
The goal is to keep lines of communication open to accomplish the work. Likewise, inform your VA that you are open to guiding them if they need any help, especially if they are unfamiliar with a task delegated to them (or give them videos/tutorials to check out).
The key here is to maintain good communication between you and your Filipino virtual assistants. This is easy to do inside VirtualStaff.ph because you have instant messaging communication that you can use for free!
Delegate tasks to your Filipino VA right away
Once you've hired your Filipino VA, delegate tasks to them right away, this should be done as soon as they have accepted your job offer.
Provide your virtual assistant with clear instructions for the tasks they will be doing.
If there are technical details about that specific task, make sure you explain these details to them. You don't want a VA who feels left in the dark because of your vague instructions.
Regarding the first task you are delegating to your virtual assistant, make sure that it is achievable and not impossible! Remember, this should always be the case, as you've hired someone based on the skills they have, not the skills you wish they had.
By this, I mean, for example, if you want someone to do SEO, then hire someone with skills and experience in SEO instead of someone with a telemarketing background. This is common sense, but I often see some people post jobs at VirtualStaff.ph and expect a VA to be great at everything.
You can, however, make the first task challenging. This will allow your VA to demonstrate the skills and experience concerning their expected work.
You might also need to inform your Filipino VA that once they find difficulty doing the task, they can come to you and ask for your help.
Filipino virtual assistants are not genies or magicians who can achieve results with just the swish of a wand. They will need your help and guidance along the way.
Do not overwhelm your VA
Remember that you should treat your VA as your assistant. They are someone who will help you run the operations side of your business or company. Therefore, you must not overwhelm them with tasks that do not fit their job description.
If you hire them to focus on general and administrative tasks, then focus on delegating those kinds of tasks. Not every VA will have a knack for programming, social marketing, or WordPress development.
Be sure to find VAs that will fit your company's needs. If you want to view Filipino virtual assistant profiles, go to VirtualStaff.ph.
Take time to teach and train your VA
This is not only applicable to new VAs in the industry but also applies to more experienced Virtual Assistants.
Similarly, business owners and companies have their way of doing things and have different terms of reference. As such, you should take some time to teach and train your virtual assistant and provide them with the instructions to accomplish the tasks the way you need them done.
To make this simple, you should make yourself accessible and approachable to your Filipino VA.
As much as you don't want a VA who will disappear, your VAs also do not want an employer who will vanish into thin air.
The whole relationship is built on mutual trust, and you as the employer have the leverage due to holding the VA's salary.
Here's some of my best advice!
- You should ensure that lines of communication are open between you and your Filipino workers. Not only will you be assured that the work you expect of them is accomplished, but this will establish a good working relationship that can only be good for your business.
- Businesses hiring virtual assistants in the Philippines should take advantage of the fact that Filipinos are hardworking.
- Your VA will work according to your expectations and probably even more. You can be sure that you will develop and expand your business with the help of a good quality virtual assistant.
- Remember, the Filipino virtual assistant and business owner relationship is a win/win scenario for both parties.
- Don't pay too little. Otherwise, you'll get low-quality virtual assistants. The aim is to replace expensive employees with lower cost but equally skilled overseas virtual assistants. To do this, pay a fair hourly salary rate! ($3.00 to $10.00 per hour is an excellent ball-park range for a virtual assistant).
Hire the Perfect Virtual Assistants on VirtualStaff.ph
A. Connecting with Talent: Explore a Diverse Pool of Professionals
At VirtualStaff.ph, we provide access to a vast talent pool, enabling you to connect with professionals who perfectly match your requirements. Our stringent vetting process ensures that you choose from the best candidates. Engage with potential hires through our messaging system and conduct interviews to assess their suitability for your business needs.
B. Tailored Hiring Process: Set Rates and Extend Job Offers
Once you've identified the ideal candidate, customize the compensation rate based on your budget and the candidate's expertise. After mutual agreement, seamlessly extend a job offer through our platform. This efficient process eliminates unnecessary delays, putting you in control of your hiring timeline.
C. Compliance-Assured Onboarding: Utilize Localized and Philippines-Compliant Agreements
At VirtualStaff.ph, we take care of legalities and compliance by providing meticulously reviewed contracts drafted by a team of Philippines-based lawyers. This ensures a secure working relationship while keeping you compliant with local labor laws. Our onboarding process is designed to be seamless, allowing you to integrate new team members quickly.
D. Flexible Workflow Control: Determine How and When Your Team Works
Retain control over your virtual team's workflow by specifying the hours and tasks that align with your business needs. Whether you require full-time assistance or part-time support, we offer flexibility to tailor your team's working arrangements to your requirements.
E. Simplified Compensation: Effortlessly Pay Your Staff
Streamline the payment process with VirtualStaff.ph, enabling you to pay your staff with a simple click of a button. This ensures timely and hassle-free compensation for their valuable contributions to your business.
Why Choose VirtualStaff.ph?
Reliable and Flexible: Ideal for Growing Teams
Whether you're scaling up or adapting to market changes, our platform accommodates your needs flexibly. We support business growth without additional fees, providing a cost-effective solution for evolving enterprises.
Seamless Growth with the Standard Plan Advantage
Opt for our Standard Plan, which includes Philippines-compliant contracts, streamlined onboarding, and features tailored for exponential growth. Enjoy the peace of mind that comes with having everything you need in one seamless subscription.
Fair Price Guarantee
For just $99/month, access an extensive talent pool without the burden of "per staff" fees imposed by other BPO companies. At VirtualStaff.ph, we offer more than a deal – it's an all-you-can-hire buffet of expertise. Dive in and unlock the potential for your business.
Embrace the VirtualStaff.ph advantage today and unlock the potential for your business with skilled virtual assistants who offer exceptional value at competitive rates. Create your employer account now!
