Executive / Personal Assistant

$300 - 600 / Per Month
Full Time
Aug 24, 2021

Job Overview

Job Overview:

A Real Estate Investment Startup is looking for an experienced, energetic and proactive Executive Assistant to support its CEO. If you’re organized, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a proactive, positive, can-do attitude with a special focus on discretion and confidentiality. Attention to detail, the ability to multitask without letting anything slip, and the ability to navigate both corporate and personal environments are essential. You must exhibit a demonstrated ability to perform duties with a polished level of professionalism, tact, discretion and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace humor, fun, and quirkiness in our employees.

Why This Role Is Exciting:

You’ll have ground-level visibility into how the entire company operates from the eyes of the CEO. You’ll contribute, collaborate and coordinate between different divisions to ensure the train runs smoothly. Go beyond normal EA tasks — you’ll have the opportunity to roll your sleeves up and contribute to different strategic efforts within the company, including HR, finance, and management of external vendors (legal, accounting, etc.).

Role:


  • Handle confidential and non-routine information and facilitate communication between different divisions.

  • Conserve CEO’s time by reading and responding to correspondence; prepare emails, letters, documents, and assist with presentations.

  • Attend virtual team meetings as needed, taking notes and tracking action items.

  • Anticipate the professional and personal needs of the CEO; plan ahead and be resourceful.

  • Act as the primary facilitator for all internal and external individuals on matters pertaining to access to the CEO; you are the virtual expert and go-to resource for general requests and questions.

  • Book and manage both professional and personal appointments, commitments, etc.

  • Delegate tasks to other assistants

  • Help recruit and hire additional positions

  • Document and maintain all such documentation of processes, SOPs, preferences, etc.

  • Take ownership and work independently on assigned projects from start to finish.

  • Manage high priority and confidential information.

  • Brainstorm possible solutions creatively before escalating matters to the CEO.

  • Plan and execute on ad-hoc personal and professional projects as necessary.

Requirements


  • 3+ years of administrative support experience.

  • The ability to maintain the highest standards of confidentiality.

  • Demonstrate composure, tact, flexibility, and friendliness regardless of competing priorities.

  • Be available by cell phone and email during work hours 

  • Strong attention to detail — being right the first time matters a lot to us.

  • Strong verbal and written communication skills; feel comfortable interacting with internal and external partners.

  • Comfortable in a fast-paced environment with multiple tasks and projects.

  • Able to perform all clerical duties, take memos, maintain files and confidential information, and organize documents as needed.

  • Experienced with the standard productivity suite (MS Office, Zoom, Google Docs/Sheets, etc.).

  • Self-directed and able to work without supervision.

  • Comfortable in both a leadership and team-player role -- able to manage team members, lead meetings, and supervise when needed.

  • Bonus: basic knowledge of finance to reconcile expenses, assist with simple bookkeeping, etc.

Scale & Grow —

We're a fast growing start-up, and there'll be tons of opportunity for career growth as you'll be helping build the company from the ground up! We are hiring multiple positions in the next month!

This position is paid hourly with earned bonuses. Pay is distributed at the end of each month pay will be paid in December. Additional benefits may be available.

Skills Required

  • Admin Assistant
  • Email Management
  • Project Coordinator
  • Research
  • Customer Support
  • Email Support
  • Phone Support
  • Other Project Management
  • Appointment Setter
  • Personal Assistant

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