Executive Assistant (VA)

$4.00 - 6 / Per Hour
Full Time
Aug 27, 2021

Job Overview

Position Summary 

The Executive Assistant provides high-level support for executive management including heavy calendar management and successful coordination of business meetings. They serve as liaison between executive and other departments within the organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision. 


Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Managing executive calendar, requiring interaction with internal and external executives and assistants to schedule variety of business meetings

  • Handling incoming and outgoing phone and electronic communications on behalf of executive management; routing incoming calls to appropriate party quickly and efficiently

  • Arranging travel arrangements and reservations for executive management as needed 

  • Independently creating well-organized, grammatically correct memos, presentations, and reports.

  • Assisting with special events planning

  • Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports

  • Maintaining highest level of confidentiality

  • Exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area

  • Performing other duties as assigned


Minimum Qualifications (Knowledge, Skills, and Abilities)

  • Bachelor’s degree preferred or equivalent experience

  • Three years or more of experience as an administrative assistant

  • Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook

  • Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties

  • Excellent interpersonal, oral, and written communication skills

  • Excellent writing, proofreading, and editing skills

Skills Required

  • Admin Assistant
  • Email Management
  • Human Resource Management
  • Project Coordinator
  • Research
  • Speaking
  • Writing
  • Email Marketing
  • Lead Generation
  • Sales Representative
  • Social Media Marketing
  • Video Marketing
  • Bing Ads
  • Facebook Ads
  • Google AdWords
  • Graphics Editing
  • Video Editing
  • Payroll
  • Customer Support
  • Email Support
  • Phone Support
  • Other Project Management
  • Appointment Setter
  • Personal Assistant
  • Recruitment Assistant
  • Facebook Marketing
  • LinkedIn Marketing

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