Job Title: Human Resource
The Virtual Office of Human Resources is seeking an Administrative Assistant In this role you will assist with the day-to-day office operations.
Experience and/or Skills Required
•Ability to manage Calendars
•Coordinate meeting schedules
•Flexible and Organized
•Calm under pressure
•Recruiter and interview
•Data entry in the HR record systems
•Respond to inquiries received in the HR email box
•Assist with unemployment claims
•Assist with coordination of events
•Assist with mass mailings
•Assist with a variety of projects as required
•Other Administrative duties as assigned
•Proven ability to multi-task and work in a fast-paced, changing environment.
•Strong interpersonal and relationship building skills
•Ability to set priorities and effectively manage time.
•Proven ability to build teams and encourage/model collaboration.
•Prior experience and high comfort level with computer programs and systems.
•Demonstrated ability to take initiative and work independently.
•Strong decision making skills.
•Proven ability to maintain confidentiality and build a high level of trust Preferred Skills:
•Some human resources experience.
•Proficient in store systems. Responsibilities:
Provides assigned businesses timely informed counsel on matters relating to HR programs, policies, practices and strategy.
Regularly engages in a dialogue with assigned businesses to solicit actionable feedback; champions a dialogue with HR centers of knowledge to keep HR.
Employee Relations: Conducts investigations of employees for disciplinary matters, writes reports regarding investigations, and makes disciplinary.
Maintains disciplinary/investigation files. Talent Acquisition: Partners with assigned businesses and applicable HR Recruiters to identify near / long-term talent requirements based on business plans/priorities and develop job specifications / job descriptions; actively participates in the interviewing/selection/on-boarding processes.
Performance Management: Serves as the primary HR interface with assigned business managers, including preparation/delivery of annual performance evaluations, goal-setting, and interim pulse checks between managers and their direct reports.
Partners with managers in framing difficult performance feedback, including the drafting and implementation of formal performance improvement plans.
Compensation: Serves as the primary HR interface with assigned business managers for year-end and off-cycle compensation and promotional reviews, as well as any one-off compensation matters that may emanate from the business. Participates in applicable market bench marking/analysis.
Ensures that applicable job descriptions are kept up to date.
Training & Development: Partners with Talent Development to interface with assigned business managers for matters relating to professional, managerial and leadership training and development.
(May) Serves as facilitator of a core HR training offering. HR Policy: Advises managers and employees on SMBC HR policies, practices and procedures. Executes responsibilities within all legal and ethical boundaries by maintaining an up-to-date knowledge of employment laws, applicable regulatory oversight, and SMBC policies, practices and procedures. (May) Analyzes, researches, reviews, and develops (as needed) SMBC HR policies within the context of best practice and applicable regulatory/legal oversight and subject to direction from senior HR leadership.
(May) Directs and develops assigned direct reports. This includes the assigning, prioritizing and review of work and providing timely/actionable feedback on the delivery of core job components. Delivers timely feedback and contributes to the formal and informal professional development of each direct report.