Admin Assistant (Part-Time)

$300 - 800 / Per Month
Part Time
Oct 25, 2021

Job Overview


Job Title: Administrative Assistant (Part-Time)

Company: AE & Associates, LLC

Schedule: Available to work weekdays and weekends; Schedule may vary (M-F 8AM-5PM PST; Sa-Su 7AM-5PM PST)

Reports To: Project Manager 

Department: N/A

Summary: Responsibilities include but are not limited to general clerical support for a Health Information Management (HIM) staffing company. Performs administrative and office support activities for multiple supervisors to help ensure the overall success and operation of the company. Duties may include, fielding telephone calls, receiving and directing visitors, checking in staff, word processing, creating spreadsheet and presentations, interpreting data, and filing. Extensive software skills are required, as well as internet research abilities and strong communication skills. Performs other related duties as assigned.

Job Specific Qualifications:

- Computer proficiency in Microsoft Office Suite, particularly Word, Power Point, Excel, and Outlook.

- Ability to work in a high-energy role and respond rapidly to change resourcefully.

- Multi-tasking skills and ability to prioritize responsibilities and demands.

- Good writing, editing, and communication skills.

- Ability to work as part of a successful team as well as independently.

- Excellent phone and welcome desk demeanor.

- Professional attitude and appearance.

- Highly organized and detail-oriented.

- Display initiative and strong willingness to learn. Especially in terms of medical coding industry and climbing company ladder.

- Monitoring, reporting, and interpreting team productivity data needed for various department reporting.

- Experience in social media, design, and marketing campaign is desired 



- Minimum High School degree is required.

- Preferred Associate’s or Bachelor’s degree in Health Information Technology or Administration.

- Preferred working knowledge of Medical Coding industry or desire to learn medical coding.


- Responds promptly to customer and client needs, solicits feedback to improve service and assistance.

- Speaks clearly and persuasively in positive/ negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings.

- Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret data.

- Ability to establish productive working relationships medical coding team and managers.

- Deals smoothly, effectively, and cooperatively with all people at all levels.

Managing Change:

- Responds positively to changes in work environment and copes effectively with different decisions.

- Demonstrates flexibility in responding to work demands.


- Utilizes resources, establishes priorities, and organizes work to meet/complete required client deadlines.


- Display excellent work ethics- punctuality and attendance are priority.

- Demonstrates high self-motivation in attending position objectives to the extent which new responsibilities and challenges are sought.

- Consistently displays positive, proficient, and professional appearance and attitude that lends to company’s overall success.


- Demonstrates competency in required job skills.

- Demonstrates overall accuracy and thoroughness; monitors own work to ensure quality.


- Understands and is proficient in the use of job-specific tools or is willing to learn.

- Gathers and analyzes information skillfully, uses intuition and experience to troubleshoot basic computer or technical obstacles.

- Proficient in Microsoft Office Suite, including Word, Power Point, Excel, and Outlook.


About AE & Associates, LLC

A Healthcare Company Providing You with Excellent Service

AE & Associates, LLC was founded in 2000 by Arnold and Ester Ardevela, a husband and wife medical team. Based in Corona, they began the company in response to a growing need for interim staffing of credentialed healthcare professionals in the Inland Valley. Arnold was a physician from the Philippines and has over 20 years of coding experience and Ester was a Nurse Practitioner prior to coming aboard as Vice President. They were able to successfully combine their work experiences and network of colleagues to form a team of high level Health Information Management professionals. So many of the company's credentialed coders and auditors have clinical backgrounds.

QUALITY AE & Associates, LLC is distinguished by its use of only credentialed health information professionals. All team members out assisting hospitals, healthcare organizations, medical offices and insurance companies have a credential or multiple credentials from the American Academy of Professional Coders (AAPC) or the American Health Information Management Association (AHIMA). Also, many of the company credentialed HIM professionals have a clinical background including trained physicians and nurses.

ACCOUNTABILITY AE & Associates, LLC consistently provides timely, reliable, and cost-efficient services to healthcare organizations without compromising its quality and accuracy, allowing these organizations to increase their revenue and improve cash flow. Company leadership and personnel are committed to maintaining the highest ethical standards while providing high quality professional services.

PERSONAL SERVICE With AE & Associates, LLC the client always comes first. We provide our clients with the exact type of HIM Support they require. With our hand-picked team of credentialed healthcare professionals and their countless years of experience, we have the ability to customize our services to fit the specific needs of each client. We work with our clients to integrate our services with their workflow, staff and department to make that integration seamless. Our client’s HIM needs are our top priority and we make sure that all their needs are met. With their unmatched service and highly skilled team members, AE & Associates has grown steadily over the years and currently provides services to large HMOs, county facilities, and independent hospitals and clinics throughout California and various parts of the nation.


Skills Required

  • Admin Assistant
  • Speaking
  • Translation
  • Writing
  • Blogging
  • Copywriting
  • Editing Proofreading
  • Web Content Writing
  • Affiliate Marketing
  • Classified Ads Marketing
  • Direct Mail Marketing
  • Email Marketing
  • Lead Generation
  • Mobile Marketing
  • Sales Representative
  • SEO
  • Social Media Marketing
  • Telemarketing
  • Video Marketing
  • Facebook Ads
  • Google AdWords
  • Wordpress
  • Logo Design
  • Print Design
  • Recording Audio
  • Video Editing
  • Web page Design
  • Marketing Project Management
  • Writing Project Management
  • Recruitment Assistant
  • Facebook Marketing
  • LinkedIn Marketing
  • Instagram Marketing
  • YouTube Marketing
  • Twitter Marketing
  • Animation Specialist
  • Podcast Editor (Audio Editor)

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