Virtual Assistant to Business Owner

$600 - 1500 / Per Month
Full Time
Nov 03, 2021

Job Overview

The role is working in our Sydney, Australia based business which operates in a trades related industry, Australia wide. We have been established since 2007 and are in a rapid growth phase, with extensive online & offline advertising bringing in numerous leads.

We are currently seeking a full-time virtual assistant who can support the company’s sales & marketing efforts as well as our field installation & service team, to ensure that all quotes and projects are processed in a timely and efficient manner.

The person will be an integral part of the team and be in constant contact with other team members, on a daily basis. They will also need to be able to take control of certain aspects of the business processes and be fully responsible for their completion & outcomes. It is envisaged that this person will in future manage a team of similar or specialist staff as the business demands increase.

This person will be taking over the day to day operational duties of the business owner to free him up for more face to face and development work.

Initial responsibilities will be to:

  • Research our existing quote/proposals

  • Generate quotes ready to send to clients

  • Draw up process charts for the standardisation of quoting & other processes

  • Enter the client & quote details into our CRM

  • Monitor Google Ads results

  • Liaise with team members to ensure project work flow

  • Make initial email contact with new prospects

  • Creating reports of weekly advertising and quoting results

  • Look at current processes & help to refine or redesign them

  • Attend webinars to learn new skills and the latest developments

Possible future responsibilities:

  • Google Ads management

  • Management of specialist workers

  • Social media management

  • Phone enquiries

Qualities required for this position

  • Ability to work with minimal or at times, no supervision

  • Strong written English skills

  • Ability to put together quality professional looking quote proposals

  • Excellent organisational ability

  • Proficiency in the following software or equivalent tools:

    • Word

    • Excel

    • Lucid Chart

    • CRM (we use Hubspot)

    • Trello

  • Other tools we use:

    • Xero

    • Jotform

    • Zapier

    • Google Sheets


If you don’t have the experience with these products but do have similar experience or the aptitude to pick them up quite quickly, we would still be interested in talking to you. We will want to know why you think you can adapt quickly but we always feel the attitude is more important than strict  qualifications.

Working hours will be Sydney time 9.00am to 5.00pm, that is 7.00am to 3.00pm Philippines time April to September, and 6.00am to 2.00pm October to March. If this is a problem please discuss as we will do our best to work with the right person.


  • Please advise your expected range. We will pay to get the right person and we believe in paying for the value received. We would expect the right person to receive increases as they become more valuable to the business.

  • AUD or other, paid monthly directly into a nominated Philippines bank account or other arrangements to suit your requirements

Please apply, giving as much detail as possible, both personal and business. If you have any examples of work you have done in the past we would love to be super impressed by your abilities. Please redact any sensitive information if sending actual business documentation.

This is an opportunity to become a long term member of a growing company and to advance to higher levels of management within the organisation.

Skills Required

  • Admin Assistant
  • Project Coordinator
  • Research
  • Writing
  • Email Support

Share with your friends