Virtual Assistant for Admin Works for Realtor

$5 - 7 / Per Hour
Part Time
Nov 29, 2021

Job Overview


Transaction Coordinator (contract to close):

  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.

  • Coordinate inspections, title/escrow, mortgage loan, and appraisal processes.

  • Regularly update and maintain communication with clients, agents, title officers, lenders, etc.

  • Submit all necessary documentation to the office broker for file compliance.

  • Coordinate/schedule moving and closings.

  • Enter all client information into the CRM/database.

Executive Assistant

  • Data mining

  • Data entry

  • Database Management

  • Email Management

  • Calendar Management

  • Managing your to-do list

  • Scheduling showings for listings, home photo shoots, and open houses

  • Getting showing feedback

  • Managing coming soon and active listings on MLS (status change, price change, update on remarks,  etc.)

  • Creating listings and putting them live on MLS and KWLS

Social Media Management

  • Set-up social media Business Pages. (Facebook, Instagram, Twitter, Youtube,  LinkedIn)

  • Community Management

  • Scheduling posts

  • Responding to messages and comments

  • Content planning

  • Create content plans or calendars to drive engagement and promote online brand awareness.

  • Design and create images or video content using different software (Canva)

  • Interpret and create social media reports and analytics

  • Media Planning (Facebook Ads, Instagram Ads, Twitter Ads, Youtube Ads, LinkedIn Ads, TikTok Ads, etc)

  • Manage email marketing, send bi-monthly newsletters, birthday/event cards. 

  • Run Social Media Ads for listings / open houses and track incoming leads. 

  • Report analytics or engagement reports for social media ads that are running. 

Digital Media and Marketing

  • Design digital or printable flyers for listings, open houses, etc.

  • Design printable business cards, door hangers, brochures, etc.

  • Photo Editing

  • Create captions & descriptions for marketing materials

  • Create logos, banners and other digital company representation tasks

  • Measures the success of each digital marketing campaigns

  • Researches on the business industries’ competitions

  • Creating newsletter for emails 


  • Mojo (Main CRM)

  • GSuite

  • Zoom Phone

  • Canvas

Important info needed:

  • Someone who is task oriented, pays attention to details, and makes sure that all information is accurate. 

  • Part Time (20 hour work week)


Skills Required

  • Admin Assistant
  • Data Entry
  • Email Management
  • Transcription
  • Speaking
  • Writing
  • Copywriting
  • Creative Writing
  • Email Marketing
  • Lead Generation
  • SEO
  • Social Media Marketing
  • Telemarketing
  • Facebook Ads
  • Google AdWords
  • Graphics Editing
  • Video Editing
  • Desktop Applications
  • Business Plans
  • Strategic Planning
  • Content Moderation
  • Customer Support
  • Email Support
  • Phone Support
  • Social Media Moderation
  • Tech Support
  • Real Estate Services
  • Appointment Setter
  • Personal Assistant
  • Facebook Marketing
  • Instagram Marketing

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