Real Estate Assistance - Canada

$300 - 500 / Per Month
Full Time
Dec 23, 2021

Job Overview

We are looking for a Virtual Assistance that has had Experience in the Real Estate industry. This Assistant is an energetic individual with a team first attitude and a drive for success. The ideal candidate will possess a background in Real Estate, OR has had experience in real estate either as a salesperson or as an office or team administrator. The ideal candidate enjoys creating and implementing systems and procedures in an administrative atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.




This Real Estate Assistant's primary responsibilities include, but are not limited to:

  • Assist and support a Real Estate agent in all business areas needing assistance

  • Maintain database management system(s), mostly through my CRM

  • Handle requests and queries appropriately

  • Schedule meetings, showings and appointments - Calendar Management

  • Cold Calling in our farm area. 

  • Office filing and digitizing of meeting paperwork and real estate transaction paperwork

  • Social Media marketing and graphic design.

  • Coordinate between the Team and the Marketing Department for the ordering and finalizing of marketing materials pertaining to Listings, Business and Team Branding

  • Gather information using real estate sources and CRM to produce meeting reports, presentations and briefs

  • Enter meeting notes and set follow-up notes/reminders in CRM and file away for future meetings

  • Order and arrange for the marketing of House Listings with relevant parties and coordinate timing of pertinent steps with clients

  • Lead Management Assistance

  • Client Care Duties: assist clients through the selling, buying and closing processes and answer their inquiries

  • Social Media Duties: general upkeep and day-to-day posting to promote/market the Team

  • This person will LOVE checklists and "to do" lists and will love paperwork

  • *





  • Outstanding organizational and time management skills; strong attention to detail

  • Up-beat, positive, team-oriented attitude

  • Tech savvy; up-to-date with latest office gadgets and applications; proficient in Google Suite of products and Microsoft Office

  • Ability to focus on task/projects and prioritize daily/weekly workload

  • Outstanding verbal and written communications skills

  • Takes initiative; independent personality; strong problem solving abilities

  • Ability to exercise sound discretion and confidentiality

  • * Familiarity with Canadian Real Estate industry is a bonus 




Skills Required

  • Admin Assistant
  • Data Entry
  • Email Management
  • Event Planner
  • Project Coordinator
  • Quality Assurance
  • Research
  • Transcription
  • Speaking
  • Translation
  • Tutoring Teaching
  • Writing
  • Lead Generation
  • Mobile Marketing
  • Social Media Marketing
  • Facebook Ads
  • Google AdWords
  • Graphics Editing
  • Print Design
  • Video Editing
  • Email Support
  • Social Media Moderation
  • Tech Support
  • Real Estate Services
  • Marketing Project Management
  • Appointment Setter
  • Personal Assistant
  • Facebook Marketing
  • Instagram Marketing
  • Investment Researching

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