A. Secretary / Admin Tenure: 5 May 2005 – 4 September 2007 Company Name: Pioneer Smith LLC [Dubai, United Arab Emirates] Nature of Business: Ship building, offshore fabrication, ship repair, marine engineering services and trading of ship building materials. Job Description: - Assists in the coordination, operation and management of the office. - Handle and organize confidential documents and maintains company’s records and files. - Compile all documents that require approval by the Managing Director. - Support in the Procurement process like sourcing suppliers abroad. - Coordinate with suppliers, follow-up shipments and make sure all the documents needed in clearing the cargo are obtained (such as B/L, Certificate of Origin, Invoice and Packing List) - Preparation of quotations, delivery notes and invoices etc. - Handle petty cash and keep safe of company’s cheque books. - Follow-up payments and perform other related task.
B. Operation Executive
Tenure: Tenure: 4 June 2008 – 11 August 2011
Company Name: Seven Seas Shipchandlers LLC [Dubai, United Arab Emirates] Nature of Business: Specialize in the supply of deck, engine and provision stores to vessels calling UAE ports as well as all ports of Bahrain, Qatar, Kuwait, Djibouti and Oman. Specialist sectors include armed forces / military, passenger and cruise shipping. Job Description:
- Source and corresponds with the suppliers or vendors by sending enquiries or calling out for quotations. - Prepare quotation for submission to client or customer. - Convert confirmed quotations to order and issue LPO to vendors / process orders. - Ensure timely delivery. This includes following-up with vendors and coordinating with the warehouse of orders for delivery to customers and ensure all orders are loaded according to its destinations [Kandahar / Tarin Kowt / Al Minhad Airbase] - Coordinate with the transport department. - Generates invoices of all the orders delivered as well as invoicing of the catering services provided, generating freight bills, invoicing of the facilities maintenance and invoicing of other services provided. - Coordinate with the company’s boarding rep at the base to ensure that the delivery has been received. - Liaise with company’s staff in Kandahar, Tarin Kowt and Kabul Afghanistan. - Make a weekly status report of the orders. - Performed other task as instructed.
C. Sales and Procurement Assistant Tenure: 19 March 2012 –18 September 2012 Company: Crystal Offshore Private Limited (Singapore) Nature of Business: Logistic solution provider to marine oil and gas industry. Job Description: • Support to organization in sales and procurement process includes: - Attending to client enquiries and making sure that enquiries are address promptly. - Responsible in tracking clients’ orders and update to client status of their orders. - Prepare quotation to client. - Source and corresponds with vendors. - Prepare Purchase Orders and ensure purchase orders are duly prepared and dispatched on time. - Maintain contact with vendors regarding orders and merchandise. - Follow-up vendors for timely delivery of the orders. - Coordinate with transport and warehouse department for collection and delivery of orders.
D. Office Admin / Secretary Tenure: 13 June 2013 - 03 September 2015 Company: Hyssna International Interior Design LLC Nature of Business: Interior Fit-Out Company Job Description: - Prepare quotations for submission to clients. - Coordinate with Project Engineers for materials required at site and arrange accordingly. - Source and or corresponds with supplier (local or abroad). - Prepare and send LPO's and making sure LPO's are received by suppliers. - Follow-up orders and materials samples from suppliers. - Coordinate with the drivers for collection and delivery of the materials at site. - Check all invoices received from suppliers before submitting to accounts dept. for payment. - Maintains company's records and files. - Handles petty cash. - Prepare letters of correspondence. - Performed other task as assigned.
E. Office Secretary / Coordinator Tenure: 18 October 2016 - 25 March 2017 Company: Innovate Stars Interior Decoration LLC [Dubai, United Arab Emirates] Nature of Business: Interior Fit-Out Company Job Description: - Coordination and support for all the projects. - Assist in the operations team for office works, getting quotations, materials purchase, sample collection, drafting official letters and documents. - Performed any other work as assigned by the management.