ST. PETER’S COLLEGE OF ORMOC AUGUST 2017 TO PRESENT

SECRETARY
(GUIDANCE SECRETARY, PRESIDENTS SECRETARY, PRINIPAL’S SECRETARY)

JOB SUMMARY:
Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.

DUTIES AND RESPONSIBILITIES: • Performs job functions consistent with St. Peter’s College of Ormoc’s Mission and Vision statements, as well as the Benedictine values and charism. • Uses computers for various applications, such as database management or word processing, power point presentations, as needed. • Creates, maintains, and enters information into databases. • Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as inter-school communications, correspondence, or other material. • Makes copies of correspondence and other printed material. • Manages, Records, Updates paperwork or maintains documents of the specific job assignment • Operates office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. • Updates master list of forms in accordance with school procedures. • Opens, reads, and processes incoming paperwork. • Composes; types and distributes notices of meetings, routine correspondence and reports and route to respective offices. • Takes minutes of meetings and record and transcribe minutes as needed. • Conducts searches to find needed information, using such sources as the Internet. • Arranges for conferences, meetings, and travel reservations as needed. • Prepares and updates exhibit boards as needed. • Maintains scheduling and event calendars. • Manages petty cash and keeps records of disbursements and cash replenishment. • Orders/purchases office supplies as needed. • Prepares annual inventory at the end of the school year. • Greets visitors and callers, handle their inquiries, and direct them to the administrator according to their needs. • Entertains all complaints and refer accordingly to the office head. • Takes messages, directs calls, and answers telephone calls. • Develops constructive and cooperative working relationships with others, and maintain them over time. • Performs other related functions as may be assigned by the superior from time to time.

LIBRARY STAFF MARCH 2020 TO PRESENT

JOB SUMMARY:

The library aide assists the librarian in ensuring the functioning and daily operations of the school library.

DUTIES AND RESPONSIBILITIES • Performs job functions consistent with St. Peter’s College Mission-Vision statements, as well as Benedictine values and charism • Assist the librarian  plan and advertise special library events  help students register for library cards  assist in working with databases and updating the library’s website and online services  organize materials and help students find resources for class assignments  teach students how to effectively use the library  answer questions about library services
• Assist teachers in finding materials for their classrooms • Assist with tasks related to loaning and recollecting library materials • Inspect returned books for damage and send out due notices for unreturned items • Monitor the students’ use of resources in the library and computer laboratory • Assist in the operation of audiovisual equipment, projectors and photocopy machines, as needed

CORPORATE SECRETARY JULY 2018 TO PRESENT

• Keep an accurate record of all the minutes of the meetings of the Board. • Prepare the documents for the deliberation of the Board and notify the Trustees of the Board Meeting. • Transmit all communications to the Members of the Board. • Perform such other duties as may be assigned by the Chair or by a resolution duly adopted at any meeting of the Board