DESIGNATION: OFFICE CLERK (DECEMBER 2019 – October 2020) COMPANY NAME: REPROLAB SUPPLIES LLC., DUBAI-UAE
• Answer the phone calls to take messages or redirect calls to appropriate colleagues. • Responding to client’s inquiries and preparing quotations. • Coordinating with forwarder for incoming and outgoing shipments. • Monthly inventory and report to the Supervisor. • Receiving shipments and counting the arrival stock; maintaining and updating records.
DESIGNATION: ADMINISTRATIVE ASSISTANT (MAY 2016 – AUGUST 2019) COMPANY NAME: EMELCO TECHNICAL SERVICES LLC., DUBAI-UAE
• Answer calls from clients regarding their inquiries. • Run company’s errands to post office and office supplies. • Coordinating with travel agency for staff’s air ticket. • Arranging and scheduling staff’s visa (work permit, visit visa etc.). • Ensure all visa, medical and labour permits are up to date and arrange timely renewal. • Collect all appropriate documentation necessary for visa and permits required to be processed.
DESIGNATION: SECRETARY cum RECEPTIONIST (DECEMBER 2014 - JANUARY 2016) COMPANY NAME: LE MONDE GENERAL TRADING, DUBAI-UAE
• Receiving inquiries and preparing offers to the client. • Organizing travel, preparing complex travel itineraries and accommodation. • Devising and maintaining office systems, including data management and filing. • Organizing and storing paperwork, documents, and computer-based information. • Reading, monitoring, and responding to the Manager’s email, and generating and maintaining all daily transactions and all records.
DESIGNATION: PLANT SECRETARY (AUGUST 2010 - SEPTEMBER 2014) COMPANY NAME: NATIONAL CABLES INDUSTRY, SHARJAH-UAE
• Provide general administrative support to the Plant Manager. • Take an active role in creating a safe and healthy working environment. • Supervise other clerical staff and provide training and orientation to new staff. • Generating and maintaining all daily transactions and all records relative to Production Dept. • Coordinating with HR department in handling Personnel HR Responsibilities such as updating time sheets, leave eligible, overtime sheet, follow up vacations and other HR related concerns.
DESIGNATION: SECRETARY (MARCH 2010 - JUNE 2010) COMPANY NAME: GENTEX BUILDING MATERIAL TRADING LLC., DUBAI-UAE
• Advising staff regarding personnel, benefits, and pay issues. • Prepare and manage correspondence, reports, and documents. • Direct report to HR Manager and maintains Personnel filing system. • Maintain HR Database and regularly update the personnel information. • Providing data for and preparing management information reports and documents. • Acknowledge new applicants and send letters of regret or offer letter and maintain a record.
DESIGNATION: RECEPTIONIST cum SECRETARY (NOVEMBER 2008 - FEBRUARY 2010) COMPANY NAME: ARCO ELECTROMECHANICAL LLC., DUBAI-UAE
• Handling incoming mails, telephone calls, enquiries, or requests. • Maintains security by following procedures and maintaining logbook / report. • Directs visitors by maintaining employee directories and giving them instructions. • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.