Virtual Admin Assistant

Expected Salary:
Negotiable
Employment Type:
Full Time
Facebook Connected
Public ID Verified

Basic Information

Age
29
Gender
Female
Contact Number
Member Since
July, 2020
Education
Bachelors Degree
Experience
7

Top Skills

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Human Resource Management

Email Support

Summary

WORK HISTORY:

2019-JULY - 2020-MARCH Groworx OPC Australia –BPO Executive Assistant to the CEO

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Prepares reports by collecting and analyzing information. • Managing executives’ calendars and set up meetings Organize Meeting and Manage the coordination of Events • Manage flight booking for Internal and International Clients • Manage office supplies, Pantry Supplies and office coordination of office maintenance • Facilities Coordination • Review and check Contracts /Documents • Process all reimbursements, liquidations expenses • Coordination of Meetings of all meetings Internal and External • Take minutes during meetings • Organize Record and filing • Manage weekly report • Act as the point of contact among executives, employees, clients and other external partners • Organize and maintain the office filing system • Do some Purchasing/ coordination to Suppliers • Act as an office manager by keeping up with office supply inventory • Manage International Clients • Organize Zoom meetings Conferences to International clients • Email Support/Coordination • Manage Transportation and Itineraries • Handled all schedule's calendar and prepared meeting agenda and materials. • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations. • Assisted with on-boarding process of new hires • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping. • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.

2016-AUGUST - 2019-JULY Ebm-Papst Sea Pte Ltd Sales Admin Executive

• Provide Administrative and Sales Support to Country Head • Create and monitor Reports/Updates weekly • Customer Coordination • Prepare Sales Documents • Receive and Process new PO • Process and Coordination to Singapore Office • Help prepare Sales Quotations • Email Support for customer Inquiries, • Request and updated Status • Create new Accounts to CRM /SAP System • Prepare Invoice using SAP • Monitor Stocks and order status in SAP • Prepare shipment docs for customer order • Coordinates Shipments and deliveries • Prepare Itineraries/booking for sales and country head travel • Organize Meetings • Manage calendar of Country head and Meeting schedule preparation • Take Meeting Minutes • Prepare accreditation documents • Organize and maintain office filing and records • Monitor and Process expense claims, reimbursements • Manage office supplies, Pantry Supplies and office coordination of office maintenance • Handle Petty Cash/Budget for office needs • Monitor Sales schedule and attendance • Screen and Direct phone call • Assisted with on-boarding process of new hires • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping. • Worked with customers to understand needs and provide service.

2015-MAY – 2016-JULY OKADA MANILA Executive Secretary /Admin Officer

• Provide Secretarial and Admin Support to SVP and Directors • Manage Calendar and Schedules • Organize Meeting and Mange coordination of Events • Meeting Minutes • Process all reimbursements, liquidations expenses of SVP and Directors • Manage and Monitor all admin request • Monitor Office and Pantry Supplies and Purchase request • Screen Phone Calls • Order food preparation for Executives • Prepare Itineraries and booking of travel and Accommodation • Organize record and for fling • Monitor Master list of employees • Maintain hard copy and Electronic file system • Time and meeting management • Check and review all for approval documents • Coordinate Office Maintenance • Mange document tracker and all signed approved by • SVP • Perform other duties as assigned • Manage and update weekly report/spreadsheets • Manage Transportation and Housekeeping • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions. • Handled all schedule’s calendar and prepared meeting agenda and materials. • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations. • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.

2014-FEB – 2015-MARCH TOTAL INFORMATION MANAGEMENT CORPORATION Executive Secretary

• President and Vice President • Process PO and Purchase request • Coordinates Inquiries of Customers to Sales • Check and review all for approval documents • Arrange and schedule meetings • Manage Travel and Bookings • Manage Events • Coordinates Orders and Deliveries Monitoring • Preparation of Accreditation requirements • Provide admin support to Managers • Screen Phone calls • Manage vehicle booking and meeting rooms • Process reimbursements, liquidations expenses • Handle office supplies purchase • Filing confidential documents • Monitor attendance of Sales Team • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Organized and updated schedules executives. • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency. • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.

2012-NOV – 2014-JAN LEIGHTON CONTRACTORS PHILS. INC HR AND Admin Secretary

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries • Receive, direct and relay telephone messages and fax messages Assisting Customer need and Concerns • Respond to public inquiries. • Assist in the planning and preparation of meetings. • Manage and Coordination of Company Events • Update Master list and Send report Monthly • Maintain the general filing system and file all correspondence • Order food for the EXPATS Executives • Receive, the Incoming and Outgoing Documents. • Handle Petty Cash and Liquidate all the expenses • Handle and Monitoring of Office Supplies • Monitoring, Consolidate Company Phone Billing • Receive, Sort and Distribute Mail • Do Timekeeping/Payroll/Attendance • Process company ID of new Hire • Update and Monitoring of Project Team information • Delivered friendly assistance with new hires throughout interviewing and hiring process. • Assisted with on-boarding process of new hires • Performed various administrative functions, including filing paperwork, delivering mail, sorting mail, office cleaning and bookkeeping.

System/Tools:

• SAP • CRM • ERP • Shared Point • Red rock • Trello • Zoom • Conflunce •

Computer Skills:

• MS Excel • MS PowerPoint • MS Outlook • GSUIT • MS Word

Skill Rating

Admin & Office (Virtual Assistant)

Recruitment Assistant
Admin Assistant
Data Entry
Email Management
Event Planner
Human Resource Management
Project Coordinator
Quality Assurance
Research
Transcription
Travel Planning
Appointment Setter
Personal Assistant

Advertising

Bing Ads
Media Buys
Google AdWords
Facebook Ads
Amazon Product Ads

Customer Service and Admin Support

Community Forum Moderation
Tech Support
Social Media Moderation
Customer Support
Phone Support
Email Support
Content Moderation

Marketing and Sales

Sales Representative
Mobile Marketing
Lead Generation
Email Marketing
Direct Mail Marketing
Classified Ads Marketing
Affiliate Marketing
Facebook Marketing
Twitter Marketing
Video Marketing
Telemarketing
Social Media Marketing
SEO
SEM
Craigslist Marketing
Instagram Marketing
LinkedIn Marketing
YouTube Marketing

Project Management

Other Project Management
Web Development Project Management
Software Development Project Management
Design Project Management
Marketing Project Management

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