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Real Estate Virtual Assistant: Everything You Need to Know Before Hiring!

Updated on : 08-Aug-2022 04:08 AM

This guide will explain everything you need to know when finding, hiring, and working with a real estate virtual assistant.

Whether you're looking for a general real estate VA or specifically for a real estate administrative assistant, who can work remotely, this guide will explain it all.

What is a real estate virtual assistant?

A real estate virtual assistant is your right hand. They work exclusively for you remotely and are 100% dedicated to your business!

Hiring a virtual assistant is basically like hiring an assistant in your home country, except the difference is this assistant is "virtual" or "remote."

A virtual assistant will help you with time-consuming and monotonous things, such as social media posting, admin, data entry, research, diary planning, and assisting you in other things.

You can use the VirtualStaff.ph Philippines outsourcing marketplace to choose from thousands of candidates and hire a real estate virtual assistant directly.

Real estate virtual assistant tasks?

The list below is not limited, but it's the typical tasks that a virtual assistant working for a realtor would do.

  1. Managing your Social Media Presence
  2. Verifying and Setting up Appointments with Buyers/Sellers
  3. Responding to Email and Live Chat Inquiries
  4. Creating Emails
  5. Graphic Design (flyers and mailers)
  6. Post, Design, and maintain Listings
  7. Content Creation
  8. Property Research
  9. Follow-up calls (sometimes, not always)

Virtual Real Estate Assistant job description

If you're a busy realtor looking to delegate or outsource many of your tasks to a virtual assistant, please find a sample job description below.

Job title examples

  • Busy realtor looking for a virtual assistant.
  • I am looking for a real estate virtual assistant - full-time.
  • Are you experienced with real estate? Apply as a real estate virtual assistant.

Job Summary

I'm looking to hire a full-time virtual real estate assistant who can work remotely and assist me with my business and personal tasks. You will be working primarily on the real estate industry tasks as I have a fast-growing real estate business.

Any former experience in the real estate industry would be advantageous but not essential. The ideal candidate would work in my time zone from 9am-6pm, Monday-Friday.

Roles and responsibilities

  • Manage my social media presence (create and post on LinkedIn, Facebook, and local realtor forums.
  • Respond to live chat queries on my website and reply to email queries using preset templates I've created.
  • Design/create basic graphics and images for mailers, as well as to post on social media.
  • Customer follow-ups. Keep leads in the pipeline by ensuring we have regular touchpoints.
  • Manage my appointments and schedule, and reconfirm all appointments we have booked.
  • Research listings and market trends.

Job Requirements

  • Excellent English speaking skills.
  • Willing to work in my time zone.
  • Ambitious and willing to learn new things.
  • Experience within the real estate industry (not essential, but preferred).
  • Bachelor's degree or above.

Virtual Assistant For Realtors: the USA vs the Philippines

You have two options for hiring a real estate virtual assistant: hiring locally in the USA (or in whichever country you're based). The other would be to hire a real estate virtual assistant in the Philippines.

Some people have great success hiring locally in the USA; in fact, some excellent American real estate virtual assistants do a fantastic job.

However, without biasing this because we're "The Philippines Outsourcing Marketplace," I'll give you my most compelling and unbiased reasons why I suggest you take a look at hiring a Filipino real estate virtual assistant.

Why Should You Consider Hiring a Virtual Real Estate Assistant in the Philippines?

If you do this right, you will immediately save 70% on salary costs while not compromising quality.

The Cost Savings:

Everything in life is relative. If you live in San Diego and you earn $30k-$35k per year as a real estate virtual assistant, then you're going to be struggling because of the sheer cost of living in the area. If you offered this type of salary, the kind of candidates you'd attract locally would likely be of mediocre caliber at best.

The same goes if you paid a USA virtual assistant less than $15.00 per hour, which would work out at $2400/month + benefits. Would you get a good quality employee? Could you even find anyone?

However, if you pay a virtual assistant in the Philippines $4.00 to $8.00 per hour, then you'll be hiring somebody who is degree educated, intelligent, and fluent in English. You're getting significant cost savings while hiring an excellent quality virtual assistant simultaneously.

English Is An Official Language In the Philippines

Brief history. From 1898-to 1946, The Philippines was a colony of the USA. The Americans introduced English as the national language during this period, alongside "Tagalog."

All degrees are in English, all road signs are in English, the Philippines constitution is in English, and even the Cinema plays movies in English.

What does this mean for you as a realtor?

It means you're hiring an excellent quality English-speaking virtual assistant while at the same time saving a lot of money due to the differences in costs of living in the Philippines vs. the USA.

You can get more information on why businesses hire virtual assistants in the Philippines in the step-by-step guide that we put together. It's not real estate specific, but it will give you invaluable insight into why outsourcing to the Philippines makes sense.

Highly Educated Virtual Assistants

The Philippines consists of a young and educated workforce. You'll find virtually every virtual real estate assistant from the Philippines to have at least a bachelor's degree.

Hiring a Real Estate Virtual Assistant: 80/20 at its finest!

Part of your business is "the 80%", and another is "the 20%".

Pareto's 80/20 dictates that although the entire "100%" needs to be done for you to succeed. Doing the 100% is counterproductive and costs you a fortune in lost opportunity costs.

80/20 Tells you as a realtor to outsource the following:

  • Sending countless emails
  • Cold calling
  • Listing properties
  • Admin tasks
  • Posting on LinkedIn
  • Becoming active in social media groups
  • Verifying appointments
  • Graphic design
  • Flyer/Mailer design
  • Property research

So what about the 20%?

Focus your effort as a realtor on the activities that ONLY you can do. I mean the stuff that pays you the commissions. You need to ask yourself, what is the best use of your limited time?

  • Go prospect with interested people.
  • Build relationships and improve your network
  • Show more houses
  • See potential sellers
  • Close more deals

Let your Virtual Assistant take care of all the 80% stuff, and drive your focus to the 20% of high producing activity.

Should you hire a full-time real estate virtual assistant?

In my opinion, you definitely should hire a full-time virtual assistant if you can afford to. I'll explain my reasons for why I believe that this is best for most of you reading this.

First of all, when you hire a full-time real estate virtual assistant, you can be confident that you've hired somebody that is working full-time on your business. This means they have an invested interest in ensuring that you do well. 

If, however, you hire somebody part-time. The problem here is that the person is likely working 2-3 jobs at the same time. This of course guarantees that productivity will be less than if somebody is working exclusively for you and your goals.

In terms of what it costs, you can hire a good quality real estate virtual assistant from $3.00 to $10.00 per hour. Generally, we'd suggest looking to pay at least $5.00 per hour, that way you drastically increase the odds that you'll hire somebody who is of an equivalent standard to a local employee in the USA.

You can read this quick guide on how much virtual assistants cost to hire.

How Can VirtualStaff.ph Help You Hire a Real Estate Virtual Assistant?

Enterprise service

  1. Our recruitment specialists (with years of experience) will find you the best virtual assistant in the Philippines.
  2. You'll get your own account manager to hold your hand through the entire process—an expert in your corner.
  3. The Virtual Assistants all undergo rigorous background checks
  4. We comprehensively monitor your virtual assistant with time tracking and digital biometrics to ensure they work every hour you pay them.

How to get started?

If you'd like us to help you find the best real estate virtual assistant, schedule a day and time for us to talk.

You can also directly hire a real estate virtual assistant on the virtual staff marketplace using the DIY method. We have over 100,000 virtual staff registered on our platform, all based in the Philippines.

DIY: Use our Philippines outsourcing marketplace to hire directly

You can find real estate virtual assistants on the virtual staff marketplace with thousands of skilled staff to choose from. 

It's straightforward to get started. Create your free employer account and post a job today!

Michael Brodie

Helping make outsourcing to the Philippines easy for everyone. Michael is the Founder of VirtualStaff.ph - "The Philippines Outsourcing Marketplace".

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